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NCPS Child Protection Policy

Nicolaus Copernicus Polish Saturday School in Birmingham

Child protection policy


The following named responsible person has been nominated by Nicolaus Copernicus Polish Saturday School in Birmingham to refer allegations or suspicions of neglect or abuse to the statutory authorities.


The named responsible person is: Aldona Gorgol 


In the absence of the named responsible person, the matter should be brought to the attention of the headteacher.


The children’s services number for Birmingham is:  0121 303 1888

Emergency out-of-hours:  0121 675 4806

The emergency number is: 999



Child protection policy


To contribute to the personal safety of all children attending by promoting child protection awareness, good practice and sound procedures.


Policy statement

We at Nicolaus Copernicus Polish Saturday School in Birmingham believe that children have the right to be treated equally and to learn in a safe and friendly environment.

This policy is based on the following principles:

  • the welfare of the child is paramount
  • all children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity, have the right to protection from abuse
  • all suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately
  • all staff/volunteers working in our school have a responsibility to report concerns to the designated person with responsibility for child protection at the school, and/or to the school’s headteacher.

We aim to safeguard children people by:

  • adopting child protection guidelines through procedures and a code of conduct for staff/volunteers
  • sharing information about child protection and good practice with
    children/young people, parents and carers and staff/volunteers
  • sharing information about concerns with agencies who need to know, and involving parents and children/young people appropriately
  • following carefully the procedures for recruitment and selection of staff/volunteers
  • providing effective management for staff/volunteers through support and supervision
  • reviewing our policy and good practice regularly


The role of the named responsible person

Every supplementary school or place of worship should have a named person who acts as the designated child protection person, who must undergo child protection training. It is the responsibility of this person to make themselves available for consultation by staff, volunteers, visitors and children and their families.

The name of the named responsible person and information about their duties should be displayed in the school, so that everyone (including parents/carers) is aware of who to talk to if they have concerns.

In the absence of the designated child protection person, a deputy must be identified.

The named person’s role includes:

  • ensuring that this policy is implemented throughout the school
  • ensuring that all necessary enquiries, procedures and investigations relating to child protection are carried out
  • reporting results of screening enquiries and preserving ‘need to know’ levels of confidentiality and access to secure records
  • ensuring that all confidential records relating to child protection matters are kept secure
  • liaising with social services at a formal and informal level on child protection matters, also with the police
  • reporting allegations and suspicion of abuse to the appropriate authorities
  • ensuring that there is adequate induction and training relating to child protection matters
  • ensuring that each activity carried out by the school is sound in terms of child protection as regards personnel, practices and premises
  • checking all incident reports made by staff/volunteers, countersigning them and making such reference to the appropriate authority as is appropriate.


Good practice

Before any activity starts, the designated person shall ensure that adequate child protection procedures are in place, as follows.

  • Each parent must fill out a consent form for each child attending the school.
  • A register must be kept of all children attending the school’s activities, including information about arrival and departure times.
  • Team members will record any unusual events on the accident/incident form or in the sign in diary, unless this includes anything confidential.
  • Where possible, staff/volunteers should not be alone with a child, although it is recognized that there may be times when this may be necessary or helpful.
  • The school recognizes that physical touch between adults and children can be healthy and acceptable in public places. However, staff/volunteers will be discouraged from this in circumstances where an adult and child are alone together.
  • All team members should treat all children with dignity and respect in their attitude, language and actions.
  • Exclusions: Governors of the school have the right to remove any pupil from the school if the school fees are significantly (3 months and more) over due after reminders have been sent.

It is the Governors right to exclude any pupil from the school who is persistently disruptive to their class and the teacher.

The Governors of the school has the right to ask any pupil, teacher, parent of the school or member of the public to leave the site of Bishop Walsh Catholic School if they feel their behaviour is inappropriate for the environment and to inform the appropriate authorities if it is in their view necessary.



Outings and trips

  • All vehicles hired for outings must be insured, roadworthy and fitted with seatbelts.
  • All drivers should travel with at least one escort. Drivers and escorts should have up-to-date DBS checks and should have been subject to appropriate recruitment procedures. All drivers and escorts should agree to abide by these guidelines.
  • A roll call will be taken at the start of a journey and again before beginning the return journey; if the group is travelling in more than one vehicle, children will be encouraged to travel in the same vehicle there and back.
  • Staff/volunteers accompanying trips will carry the contact numbers for the home organization and emergency services in the event of an alert being necessary.
  • If a child goes missing while on a trip, staff/volunteers should instigate an immediate search. If the child cannot be found within half an hour, the appropriate security staff/volunteers and the police should be notified.
  • If, having notified security staff/volunteers and the police, the child cannot be found, the parents/carers of the child must be notified immediately.
  • The care of the remaining children is paramount. It is imperative that they return to the home site as quickly as possible, while a senior staff/volunteers member remains at the visit site to co-ordinate contact between security staff/volunteers and the child’s parents/carers.


Use of premises by other organizations

In the event of a room or rooms on the premises being used by other organizations, the letting agreement should ensure that the hiring organization works to approved child protection procedures and/or that those hiring the room(s) read and agree to abide by these guidelines.


Safe recruitment

All staff/volunteers will be appointed by at least two members of the management committee.

All staff/volunteers will:

  • be given a clear job description or role description, setting out expectations for their work and conduct
  • show that they meet the person specification for the post or role
  • fill in a form on first appointment and annually at the start of each school year, to update their personal details, previous and current work/volunteering experience and qualifications
  • be required to produce a recent enhanced DBS check on appointment
  • be taken through child protection policy and procedure on induction, followed by annual training to remind them of procedures and important concepts
  • be supervised by a named manager and observed at work by the school’s headteacher.


Responding to allegations of abuse

Allegations against a member of staff/volunteer

The school will fully support and protect anyone who, in good faith, reports their concern that a colleague is, or may be, abusing a child. Where there is a complaint against a member of staff/volunteer, there may be three types of investigation: criminal investigation, child protection investigation or disciplinary/misconduct investigation. The results of the police and child protection investigation may well influence the disciplinary investigation, but this will not necessarily be the case.

Concerns about poor practice

If, following consideration, the allegation is clearly about poor practice, this will be dealt with as a misconduct issue.

If the allegation is about poor practice by the school’s designated person, or if the matter has been handled inadequately and concerns remain, it should be reported to the chair of governors, who will advise how to deal with the allegation and whether or not the school should initiate disciplinary proceedings.

Internal enquiries and suspension

The designated person will make an immediate decision about whether any individual accused of abuse should be temporarily suspended, pending further police and social services inquiries.

Irrespective of the findings of the social services or police inquiries, the school will assess all individual cases to decide whether a member of staff or volunteer can be reinstated and how this can be handled sensitively. This may be a difficult decision, particularly where there is insufficient evidence to uphold any action by the police. In such cases, the school must reach a decision based upon the available information. This might suggest that, on a balance of probability, it is more likely than not that the allegation is true. The welfare of the child/young person must remain of paramount importance throughout.


What to do if you suspect that abuse may have occurred

1 You must report your concerns immediately to the named responsible person at your school.

Step-by-step guidance for staff/volunteers on dealing with their earliest concerns is provided on the card ‘What to do if you are worried that a child is being abused’. This guidance is produced by the Department of Health

and endorsed by the local authority. Copies of the card must be available to every member of staff and volunteer.

The named responsible person will:

– obtain information from staff/volunteers, children/young people or

parents/carers who have child protection concerns and record this information

– assess the information quickly and carefully and ask for further information, as appropriate

– consult with a statutory child protection agency such as the local social services department or the NSPCC (National Society for the Prevention of Cruelty to Children) to clarify any doubts or worries

– ensure that the parents/carers of the child are contacted as soon as possible, following advice from the social services department

– make a referral to a statutory child protection agency or to the police without delay.

If the school’s named responsible person is the subject of the suspicion/allegation, the report must be made to the headteacher, who will refer the allegation to social services.

2 Suspicions will not be discussed with anyone other than those named above.

3 It is the right of any individual to make direct referrals to the child protection agencies. If, for any reason, you believe that the designated people have not responded appropriately to your concerns, then it is up to you to contact the child protection agencies directly.

4 If a child makes a disclosure of abuse:

– make notes as soon as possible (ideally within one hour of being told)

– write down exactly what the child/young person has said, what you said in reply and what was happening immediately before you were told (for example, what activity was taking place)

– record dates, times and when you made the record
– keep all your handwritten notes secure

– report your discussion to the designated person as soon as possible

– if the named responsible person is implicated, you need to report to the

second designated person

– if both are implicated, report to social services

– do not discuss your suspicions or allegations with anyone other than those nominated above

– the named responsible person must consider carefully whether or not it is safe for a child to return home to a potentially abusive situation, and, if necessary, they should take immediate action to contact social services in order to discuss putting safety measures into effect.


Allegations of physical injury or neglect

If a child has a symptom of physical injury or neglect, the named responsible person will:

  • contact social services for advice in cases of deliberate injury or concerns about the safety of the child, but they must not inform the parents/carers
  • seek emergency medical attention if necessary
  • inform the child’s doctor of any suspicions of abuse
  • in other circumstances, speak with the parent/carer and suggest that medical help/attention is sought for the child/young person
  • if appropriate, encourage the parent/carer to seek help from social services
  • if the parent/carer fails to act, seek advice from

Birmingham Safeguarding Children Board


  • in the case of real concern, contact social services for advice. Allegations of sexual abuse

In the event of allegations or suspicions of sexual abuse, the named responsible person will:

  • contact the social services duty social worker for children and families directly, but must not speak to the parent or to anyone else
  • seek advice from the Local Safeguarding Children Board http://www.lscbbirmingham.org.uk/
  • collect and clarify the precise details of the allegation or suspicion and provide this information to social services, but should not attempt to carry out any investigation into the allegation or suspicion of sexual abuse
  • while allegations or suspicions of sexual abuse should normally be reported to the named responsible person, their absence should not delay referral to social services.


Responding to a child making an allegation of abuse

  • It is important not to make promises that you may not be able to keep. Do not say that you will keep confidential what a child is about to tell you, as you may have a duty to share it with others.
  • Find an appropriate early opportunity to explain that it is likely that the information will need to be shared with others.
  • Stay calm and listen carefully to what the child/young person is saying.
  • Allow the child to continue at their own pace.
  • Ask questions for clarification only and at all times avoid asking questions that suggest a particular answer.
  • Reassure the child that they have done the right thing in telling you.
  • Tell them what you will do next and with whom the information will be shared.
  • As soon as possible, record in writing what was said, using the child’s own words.
  • Make a note of the date, time, any names mentioned and to whom the information was given, and ensure that the record is signed and dated.

Helpful statements to make

  • ‘I believe you (showing acceptance of what the child/young person says).’
  • ‘Thank you for telling me.’
  • ‘It’s not your fault.’
  • ‘I will help you.’
    Do not say:
  • ‘Why didn’t you tell anyone before?’
  • ‘I can’t believe it!’
  • ‘Are you sure that this is true?’
  • ‘Why? Who? When? Where?’
    Never make promises you can’t keep.


Support for dealing with the aftermath of abuse

Consideration should be given to the kind of support that children, parents/carers and members of staff/volunteers may need. Use of helplines, support groups and open meetings will maintain an open culture and help the healing process. The Directory of the British Association for Counselling is available from the British Association for Counselling



Appendix 1

Definitions of abuse

These definitions are based on those from Working together to safeguard children (Department of Health, Home Office, Department for Education and Employment, 1999).

Physical abuse

  • Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating or otherwise causing harm to a child/young person.
  • Physical harm may also be caused when a parent/carer feigns the symptoms of, or deliberately causes, ill health to a child/young person whom they are looking after. This situation is commonly described as factitious, fabricated or induced illness in children/young people or ‘“Munchausen syndrome by proxy’.
  • A person might do this because they enjoy or need the attention they get through having a sick child/young person.
  • Physical abuse, as well as being the result of a deliberate act, can also be caused through omission or the failure to act to protect.

Emotional abuse

  • Emotional abuse is the persistent emotional ill treatment of a child/young person, such as to cause severe and persistent adverse effects on the child’s/young person’s emotional development. It may involve making a child/young person feel or believe that they are worthless, unloved, inadequate or valued only insofar as they meet the needs of the other person.
  • It may feature expectations being imposed on a child/young person that are inappropriate for their age or stage of development. It may also involve causing a child/young person to feel frequently frightened or in danger, or the exploitation or corruption of a child/young person.
  • Some level of emotional abuse is involved in all types of ill treatment of a child/young person, though it may occur alone.

Sexual abuse

  • Sexual abuse involves forcing or enticing a child/young person to take part in sexual activities, whether or not the child/young person is aware


of, or consents to, what is happening. The activities may involve physical contact, including penetrative acts such as rape, buggery or oral sex, or non-penetrative acts such as fondling.

  • Sexual abuse may also include non-contact activities, such as involving children/young people in looking at, or in the production of, pornographic material, or watching sexual activities, or encouraging children/young people to behave in sexually inappropriate ways.
  • Boys and girls can be sexually abused by both males and females, whether adults or other children/young people.


  • Neglect is the persistent failure to meet a child’s/young person’s basic physical and/or psychological needs, that is likely to result in the serious impairment of the child’s/young person’s health or development. It may involve a parent or a carer failing to provide adequate food, shelter or clothing, leaving a child/young person at home alone or failing to ensure that a child/young person gets appropriate medical care or treatment. It may also include neglect of, or unresponsiveness to, a child’s/young person’s basic emotional needs.
  • It is accepted that, in all forms of abuse, there are elements of emotional abuse and that some children/young people are subjected to more than one form of abuse at any time.

These four definitions do not minimise other forms of maltreatment. Note

Recent guidance identifies other sources of stress for children/young people and families, such as social exclusion, domestic violence, the mental illness of a parent/carer or drug and alcohol misuse. These may have a negative impact on a child/young person’s health and development and may be noticed by an organisation caring for a child/young person. If it is felt that a child/young person’s well-being is adversely affected by any of these situations, the same procedures should be followed.


Recognising and responding to abuse

The following signs may or may not be indicators that abuse has taken place but the possibility should be considered.

Physical signs of abuse

Physical signs of abuse may include:

  • any injuries not consistent with the explanation given for them
  • injuries which occur to the body in places which are not normally exposed to falls or games
  • unexplained bruising, marks or injuries on any part of the body
  • bruises which reflect hand marks or fingertips (from slapping or pinching)
  • cigarette burns
  • bite marks
  • broken bones
  • scalds
  • injuries which have not received medical attention
  • neglect, undernourishment, failure to grow, constant hunger, stealing or gorging food, untreated illnesses, inadequate care
  • repeated urinary infections or unexplained stomach pains. Changes in behaviour which can also indicate physical abuse may include:
  • fear of parents/carers being approached for an explanation
  • aggressive behaviour or severe temper outbursts
  • flinching when approached or touched
  • reluctance to get changed in front of others – for example, wearing long sleeves in hot weather
  • depression
  • withdrawn behaviour
  • running away from home.

Emotional signs of abuse

Emotional signs of emotional abuse may include:

  • a failure to thrive or grow, particularly if a child/young person puts on weight in other circumstances – for example, in hospital or away from their parents/carers
  • sudden speech disorders
  • persistent tiredness
  • development delay, in terms of either physical or emotional progress. Changes in behaviour which can also indicate emotional abuse include:
  • obsessions or phobias
  • sudden underachievement or lack of concentration
  • inappropriate relationships with other children and/or adults
  • being unable to play
  • attention-seeking behaviour
  • fear of making mistakes
  • self-harm
  • fear of the parent/carer being approached regarding their behaviour.

Sexual abuse

Physical signs of sexual abuse may include:

  • pain or itching in the genital/anal area
  • bruising or bleeding near genital/anal areas
  • sexually transmitted disease
  • vaginal discharge or infection
  • stomach pains
  • discomfort when walking or sitting down

Changes in behaviour which can also indicate sexual abuse include:

  • sudden or unexplained changes in behaviour, such as becoming withdrawn or aggressive
  • fear of being left with a specific person or group of people
  • having nightmares
  • running away from home
  • sexual knowledge which is beyond the child’s/young person’s age or developmental level
  • sexual drawings or language
  • bed-wetting
  • eating problems such as overeating or anorexia
  • self-harm or mutilation, sometimes leading to suicide attempts
  • a child/young person saying they have secrets that they cannot tell anyone about
  • substance or drug abuse
  • suddenly having unexplained sources of money
  • not being allowed to have friends (particularly during adolescence)
  • acting in a sexually explicit way with adults.


Physical signs of neglect may include:

  • constant hunger, sometimes stealing food from other children/young people
  • being constantly dirty or smelly
  • loss of weight or being constantly underweight
  • inappropriate dress for the conditions.

Changes in behaviour which can also indicate neglect include:

  • complaining of being tired all the time
  • not requesting medical assistance and/or failing to attend appointments
  • having few friends
  • mentioning being left alone or unsupervised.

Appendix 2

Good practice guidelines

All personnel should be encouraged to demonstrate exemplary behaviour in order to protect themselves from false allegations. The following are common sense examples of how to create a positive culture and climate.

Good practice means:

  • always working in an open environment (for example, avoiding private or unobserved situations and encouraging open communication with no secrets)
  • treating all children/young people equally, and with respect and dignity
  • always putting the welfare of each child/young person first
  • maintaining a safe and appropriate distance with children/young people (for example, it is not appropriate for staff/volunteers to have an intimate relationship with a child/young person or to share a room with them)
  • building balanced relationships based on mutual trust, empowering
    children/young people to share in the decision-making process
  • making school activities and other off-site activities, fun, enjoyable and safe
  • keeping up to date with technical skills, qualifications and insurance
  • involving parents/carers wherever possible – for example, by encouraging them to take responsibility for children/young people in changing rooms
  • ensuring that parents/carers, staff/volunteers, coaches or officials work in pairs, if groups have to be supervised in changing rooms
  • ensuring that, when mixed groups are taken away, they are always accompanied by a male and a female member of staff/volunteer (but remember that same-gender abuse can also occur)
  • ensuring that, at tournaments or residential events, adults do not enter children’s/young people’s rooms or invite children/young people into their rooms
  • being an excellent role model, including not smoking or drinking alcohol in the company of children/young people
  • giving enthusiastic and constructive feedback rather than negative criticism
  • recognising the developmental needs and capacity of children/young people and not pushing them against their will
  • securing written consent from parents/carers for staff to act in loco parentis, if the need arises to administer emergency first aid and/or other medical treatment
  • keeping a written record of any injury that occurs, along with the details of any treatment given
  • requesting written consent from parents/carers, if it is necessary for
    staff/volunteers to transport children/young people in their cars.

Practices to be avoided

The following should be avoided except in emergencies. If cases arise where these situations are unavoidable, it should be with the full knowledge and consent of the person in charge in the club or of the child/young person’s parents – for example, if a child/young person sustains an injury and needs to go to hospital, or if a parent/carer fails to arrive to pick up a child/young person at the end of a session.

  • Avoid spending excessive amounts of time alone with children/young people away from others.
  • Avoid being in a situation where you are alone with a child, e.g. taking a child/young person to an event, or dropping them off in your car.

Practices never to be sanctioned

The following should never be sanctioned. You should never:

  • engage in rough, physical or sexually provocative games, including horseplay
  • use corporal/physical punishment to manage behaviour
  • share a room with a child/young person
  • allow or engage in any form of inappropriate touching
  • allow children/young people to use inappropriate language unchallenged
  • make sexually suggestive comments to a child/young person, even in fun
  • reduce a child/young person to tears as a form of control
  • allow allegations made by a child/young person to go unchallenged, unrecorded or not acted upon
  • do things of a personal nature for children/young people or disabled adults that they are able do for themselves
  • invite or allow children/young people to stay with you at your home unsupervised.

Please note

It may sometimes be necessary for staff/volunteers to do things of a personal nature for children/young people, particularly if they are young or disabled. These tasks should be carried out only with the full understanding and consent of parents/carers and of the child involved. There is a need to be responsive to a person’s reactions. If a person is fully dependent on you, talk with him/her about what you are doing and give choices, where possible. This is particularly so if you are involved in any dressing or undressing of outer clothing or where there is physical contact – for example, lifting or assisting a child to carry out particular activities. Avoid taking on the responsibility for tasks for which you are not appropriately trained.

Appendix 3

Reporting allegations or suspicions of abuse

If you have any concerns about a child/young person being abused, you should inform the designated person named below.

Organisation: Nicolaus Copernicus Polish Saturday School in Birmingham

Name: Aldona Gorgol

Job/role:  Teacher

Tel. 07999 642389


Name: Aleksandra Cyglicka

Job/role: Headteacher

Tel. 0777 2511116

Important contacts outside the organization

Birmingham Safeguarding Children Board: http://www.lscbbirmingham.org.uk/

The children’s services number for Birmingham is:  0121 303 1888

Emergency out-of-hours:  0121 675 4806

The emergency number is: 999

Non-emergency calls: 111

NSPCC Child Protection Helpline: 0808 800 5000

Childline:  0800 1111


NCPS child protection policy